TERMS
OF REFERENCE FOR ROAD SAFETY AUDIT
1.0 Objectives
of Road Safety Audit
The
objective of Road safety auditing is to identify road safety deficiencies at
various stages in the development of road projects/networks so that they can be
eliminated or mitigated at the most opportune time to reduce costs and minimize
disruption to planning, design, construction and ultimately to enhance the
safety of the road environment.
2.0 Scope of Work
Road
Safety Audit shall be carried out in accordance with the Guideline for the
Safety Audit or Roads and Road
Projects in Malaysia and Guideline on Road Safety Audit Management prepared by
JKR and shall include audits at the following stages of the project:
2.1 Stage 1 Audit – Feasibility and Planning
The
Stage 1 will be carried out during the planning phase, where a number of
alternative proposals are being considered for the project. Audit is to be made
of each alternative, the results of which (to the extent relevant) should be
included in the evaluation process.
2.2 Stage 2 Audit – Preliminary Design
The
Stage 2 will be carried out at the end of the preliminary design phase where
the Functional layout has been prepared and land acquisition requirements are
being determined.
2.3 Stage 3 Audit – Detailed Design
This
Audit must be done at an appropriate stage towards the end (but not at the end)
of the detailed design, or as soon as possible to determine the safety
implications of the design and when changes can be made at the most opportune
time to avoid costly redesign. This may necessitate separate audit checks as
various elements of the project reach the desired stage of design.
A
compliance audit report shall be prepared after the designer submitted their
compliance report. The audit work at this stage includes auditing the
suitability and workability of the proposed traffic management that will be
carried out during the construction. The Guidelines on the Estimation
Procedures for Traffic Management prepared by JKR will be used as a basis for
the traffic management procedures.
2.4 Stage 4 Audit – At the
Construction/Pre-Opening
The
audit at this stage will be carried out three (3) times during the construction
duration:
2.4.1 RSA
Stage 4 (Part 1) or Verification Audit to be carried out
after the issuance construction drawings and Traffic Management Plan (TMP).
This
Audit is to ensure that the decision of the S.O/P.D with regard to stage 3
Audit are ‘carried through’ or ‘verified’ in the construction drawings issued
to the Contractor for construction.
An
Audit of the TMP prepared by the Contractor shall also be carried out before
construction works commence to ensure safety of the existing traffic by the
construction are taken care of.
2.4.2 RSA
Stage 4 (Part 2) to be carried out when the
construction work’s progress is about 50%.
It
shall include the on-site Traffic Control Plan (TCP) implemented by the
Contractor based on the approved TMP.
Any
changes on the TCP shall be documented and approved.
2.4.3 RSA
Stage 4 (Part 3) to be carried out during
the pre-opening of the project. Both day and night audit will be required.
This
Audit is carried out prior to its opening to traffic. Conducted immediately
after the construction of the entire project works where it is intended to be
opened to traffic. Both day and night audit will be required.
2.4.4 Additional
Audit of Traffic Management at Work Zone.
The
additional audit of the TCP and on-site Work Zones shall also be carried out
during the construction phase at the intervals specified in the Guidelines on
Road Safety Audit Management as directed by the S.O/P.D. The audit shall be
carried out based on the latest Traffic Management Safety Reports (TMSR)
prepared by the Traffic Management officer (TMO) from the contractor’s
counterpart.
This
includes the observation of the effectiveness of the Traffic Control Plan (TCP)
prepared by the contractor / consultant and the devices employed during the day
and night.
Should
the S.O/P.D require additional audit, he shall ask the Road Safety Auditor to
carry out the Additional audit and the additional fees shall be agreed upon by
the S.O/P.D and the Road Safety Auditor.
2.5 Stage 5 Audit – Operational
Conducted
within 3 or 6 months after the completion of the construction of road
infrastructure works. It is typically conducted once traffic patterns have
normalized or immediately prior to the change-over of ownership or
responsibility in regard to the assets or network operations following the
completion of the project.
Also
known as the post-opening or operational stage. This is usually carried out
within the Defects Liability Period (DLP).
The
project development shall not proceed into the next stage of audit before
resolution of each of the road safety items identified from the previous audit.
JKR reserved the right to commence the audit at the appropriate stages in the
development of the road projects.
3.0 use of Road Safety Audit Check Lists
The
Road Safety Audit Guidelines issued by JKR detailed ‘Check Lists’ for each of
the above stages of Audit. These Check Lists should be used as a guide and
‘reminder’ of the items to be considered and it needs to be recognized that
they do not necessary provide a complete list of the issues or points to be
checked. It is the auditor’s responsibility to critically examine all aspects
of the project whish may have adverse safety implications, considering
carefully the need of all road user groups.
4.0 Process Flowchart of Road Safety Audit
The
process flowchart in Appendix 1,2,3,4,5,6 and 7 shall be used as guide in the
management of the road safety audit.
5.0 Road Safety Auditors
5.1 Roles
of Auditor
The
principal role of the Auditor is to ensure that safety
deficiencies/problems/hazard are identified before they are locked into the
design
and/or
become a safety problem. The Auditor is expected to highlight all the safety
deficiencies in a design/existing road.
The
Auditor will look into:
a. Adoption
of appropriate standards
b. Compliance
and non-compliance of standards that will have road safety implications.
The
Auditor’s primary role is to look into the safety repercussion of compliance to
standard or otherwise and highlight the possible consequences wherever possible
of major road safety deficiencies. The Auditor is expected to use his/her
experience and wisdom in dealing with the design checkers in these overlapped
areas.
Figure 1 indicates the position of the matrix of communication between the auditor and other parties:
Figure
1 Matrix of Communication Between the Auditor and Other Parties.
5.2 Independence of Auditors
The
auditors must be independent of project planners, designers and construction
companies involved in the project and have no business or other associations
with them.
6.0 Qualification of Road Safety Auditor
A
qualified Road Safety Auditor shall be an engineer who has good understanding
of the driver/vehicle/road environment interaction and have experiences in road
design, road safety analysis and countermeasures. He shall also be an
accredited Road Safety Auditor by Board of engineers (BEM).
7.0 Reporting of the Road Safety Auditor
Each
stage of the Road Safety Audit shall be reported, in writing, generally as set
out in the JKR Guidelines and shall be submitted to the Client within 2 weeks
of the audit being done or otherwise as agreed in writing.
The
report should specifically describe the safety deficiencies, potential or real,
which have been identified along with the relevant references to accepted
standards, practices, and road safety principles. The points should be
illustrated wherever practicable by ‘marking up’ on the plans or other relevant
drawings and / orby color photographs of the items concerned. The report may
include the auditors’ suggestions for eliminating or otherwise treating the
safety problem identified, but this is not an essential requirement.
The
report should not be simply a copy of the ‘Check List’ annotated with ‘ticks’
or ‘crosses’ or ‘yes’ / ‘no’ answers, or in any other way submitted as the
Safety Audit Report.
A
summary of audit of the audited items shall be prepared by the Auditor together
with the audit report.
8.0 Handling of Road Safety Audit Report
8.1 Response
Report
A
Response Report will be prepared by designer before any completion meeting at
any stage of audit. This report is based on the Summary of Audit by the Road
Safety Auditor. A Response Report is a document that allows the designer to
respond the Road Safety Auditor’s comments or recommendations.
8.2 Completion Meeting
Within
2 weeks of receipt of the Road Safet Audit Report in every stage, JKR/Client
shall conduct a completion meeting. In this meeting, the findings are presented
by the Road Safety Auditor and discussed. Decisions and actions are to be
agreed upon and formally documented.
8.3 Compliance Report
A
Compliance report will the be prepared by the designer based on the Summary of
Audit from Stage 3 Road Safety Audit Report. The Compliance report is a
document indicating designer’s declaration that matters agreed upon in the Road
Safety Audit Stage 3 completion meeting has been incorporated in the revised
detailed design engineering drawings.
8.4 Compliance Audit
Compliance
Audit needs to be carried out by the Road Safety Auditor after receiving the
Compliance Report from the designer. This audit produces the Compliance Audit
Report which confirms all matters agreed upon in the Road Safety Audit Stage 3
completion meeting has been incorporated by the designer in their detailed
design engineering drawings.
8.5 Verification Audit
A
Verification Audit (Road Safety Audit Stage 4 Part 1) is to be carried out by
the Road Safety Auditor to ensure that all decisions during design stage are
implemented in the construction drawings. This audit produces the Verification
Audit Report which verifies all matters agreed upon in the completion meeting
of the previous Audits have been incorporated in the construction drawings.
